COVID-19: Information for exchange and guest students
To prevent the spread of COVID-19 in Denmark, the University of Copenhagen campus is temporarily closed.
The Danish government has announced the continued, gradual reopening of businesses and institutions in Denmark, and our hope is that we will be able to open the campus in the Autumn semester.
Exchange/guest students applying to UCPH
Due to the measures in place and the guidelines on social distancing, we are working on how to organise the autumn semester so that we can offer a positive exchange experience, follow the national guidelines, and ensure the health and safety of both students and staff. We are currently looking into a blended learning approach, combining both online and, where possible, in-person teaching for the autumn semester.
Please note that we are currently not planning to offer online-only courses for the entire autumn 2020 semester.
Courses aimed at exchange/guest students
Every semester, we offer a number of courses aimed specifically at exchange/guest students (e.g. Danish Culture Courses). We are able to offer these courses because there are a large number of students interested in taking the courses. Due to the measures in place around the world and the changeable nature of the situation, we expect fewer students to start in the autumn 2020 semester. Therefore, please note that if one of these courses only has a small number of students registered, it may be necessary to cancel the course. If this is the case, we will of course help you to find alternative courses.
With regard to the housing situation for autumn 2020, we have been in contact with Housing Foundation Copenhagen, who offer housing to exchange and guest students. In light of the situation, Housing Foundation Copenhagen will be allowing students to get a refund of their deposit and rent if they are unable to travel due to 1) a travel ban by their home country or Denmark, or 2) if exchange stays are cancelled by their home university or UCPH. You can find more information in Housing Foundation Copenhagen’s Exceptional Cancellation Policy for Fall 2020. For more information about housing, please see Housing Foundation Copenhagen’s website.
It is possible to apply for the spring 2021 semester; however, it is important for both you and your home university to be aware of the following points:
- The courses offered in the spring semester are typically different to those offered in the autumn.
- In general, there are fewer courses taught in English in the spring semester.
- If we receive more students than normal, there may be pressure on study places. Therefore, some students may not be able to take their chosen courses. If this is the case, we will of course help you to find alternatives; however, we would also be grateful if partner universities could be flexible with regard to the transfer of credit so that other courses could be accepted.
- More students would put pressure on housing, and so students may find it difficult to find housing through Housing Foundation Copenhagen.
Before making a decision to switch, we strongly recommend that you and your home university see our course catalogue to find out whether appropriate courses are available. We also recommend that you consider other courses if, for instance, it is not possible for you to take your first-choice courses.
How to switch from autumn 2020 to the spring 2021 semester
If you would like to change your application to spring 2021, you need to do the following:
- Check with your home university that it is okay to switch.
- Check our course catalogue to see if there are relevant courses for you.
- If your home university confirms that it is okay to switch, please ask your exchange coordinator to contact us at INTemail@example.com.
- We will check to make sure that it is possible to switch.
- Once confirmed, we will then update your application and change the study period to spring 2021. We will send a confirmation to you by e-mail once we have updated this.
Please note that you do not need to submit a new application. UCPH does not have a deadline for sending a confirmation to switch; however, we would be grateful if you could let us know as soon as possible. While we will try to accommodate everyone, in some circumstances it may not be possible to switch (e.g. due to capacity issues).
If you have any questions or concerns about the autumn 2020 semester, please contact us at firstname.lastname@example.org.
Exchange/guest students currently at UCPH
Classes and physical activities are not taking place on campus. Instead, UCPH is seeking to support students in self-study and distance learning to continue their courses. Students must stay updated through the UCPH Corona site and through the online learning platform Absalon.
Exchange or guest students can follow UCPH courses through self-study and distance learning in the same way as other UCPH students.
Following consultation with the Danish Agency for International Recruitment and Integration (SIRI), the following applies to non-EU/EEA/Swiss exchange/guest students with a residence permit:
You can leave Denmark and still maintain your residence permit if you:
- Keep your Danish address
- Do not de-register from the CPR register
- Continue to be study active (online learning and/or self-study)
If these apply, you can be outside of Denmark for up to 6 months and still return, as long as your residence permit has not expired. It is also important that you have your residence card especially if you are a citizen of a country with a visa requirement when you return to Denmark. If you have yet to receive your residence card, you must apply for a re-entry permit in order to be able to return to Denmark.
If you leave Denmark and do not continue your studies, you will need to apply for a new residence permit (ST1) if you will be studying at UCPH next semester.
Extending your residence permit/visa
If you return within the 6 months before your residence permit expires, you can apply for an extension (ST3) if you need to extend your stay. Note that you must apply before your residence permit expires.
Exchange and guest students can apply for 4 residence permits in a row.
If you are travelling to another Schengen country, please note that a resident permit only grants you the right to stay in the Schengen area for up to 90 days within a 180-day period.
If you have any specific questions regarding your residence permit, please contact SIRI by telephone +45 72 14 20 02 – Line 2.
SIRI has created a Corona website, which they are updating continuously. Please be sure to check this website before proceeding.
Below we have listed some general guidelines that apply in normal circumstances.
If you are planning to return to Denmark but no longer have an address, then you have the following options for returning:
Non-EU/EEA/Swiss citizens without a visa requirement
- If you are a citizen of a visa-free country (see SIRI’s list here), then under normal circumstances you will be able to enter Denmark for up to 90 days. However, please note that due to the current restrictions for travelling into Denmark, you should check with the Danish authorities for the most up-to-date advice regarding entry into Denmark.
- If your stay will be longer than 90 days, then you will need to apply for a new resident permit (ST1). Please contact us if this is the case at INTemail@example.com and we will help you with the process.
Non-EU/EEA/Swiss citizens with a visa requirement
- If you are a citizen of a country with a visa requirement (see SIRI’s list here) and need stay in Denmark for less than 90 days, then you need to apply for a visa. However, please note that due to the current restrictions for travelling into Denmark, you should check with the Danish authorities for the most up-to-date advice regarding entry into Denmark.
- If your stay will be longer than 90 days then you need to apply for a new residence permit (ST1). If you wish to do this, please contact us at INTfirstname.lastname@example.org and we will help you with the process.
- As an EU/EEA/Swiss citizen, you are under normal circumstances able to freely travel into Denmark. However, please note that due to the current restrictions for travelling into Denmark, you should check with the Danish authorities for the most up-to-date advice. If your stay is for longer than 90 days, you will need to register with the Danish authorities.
If you have any questions or concerns, please contact us at email@example.com.