Practical matters

Frederiksberg Campus, Faculty of Natural Sciences. Photo: Jakob Dall.

Find information about practical matters eg. regarding residence permit, insurance, housing and other important information about being a student at University of Copenhagen.  

Residence documents and CPR registration 

The rules for Danish residence permits – including work permits – depend on your citizenship. Find the category you belong to and read the information carefully.

Information about how to apply for your residence permit will be sent to your UCPH e-mail after you have been accepted to the University of Copenhagen.

 

 

 

 

 

 

Residence Permit

As a citizen in a Nordic country, including the Faroe Islands, Greenland and Åland, you can freely enter and stay in Denmark indefinitely without having to get a residence permit for work or study.

Civil registration number (CPR)

As a citizen of a Nordic country, you have the right to be registered in the central national register (CPR) if you are staying in Denmark for more than 3 months. However, if you stay in Denmark for more than 6 months, the Danish law requires that you apply for a civil registration number (CPR).

If your stay in Denmark is between 3 to 6 months, you are not required to apply for a CPR number, but a CPR number will grant you access to different services, see “CPR registration” below for more information.

You can apply for a CPR number up to 1 month before the start of your rental agreement.

Please click on the “CPR registration” section below for more information on how to apply for a CPR number. For more information about moving within the Nordic countries, you can find more information here: Flytte | Nordisk Samarbejde (norden.org)

Work Permit

Students from the Scandinavian countries do not need a work permit for regular student jobs.

 

 

 

 

 

As a citizen from the EU, EEA or Switzerland staying longer than 3 months, you must apply for an EU residence document upon arrival to Denmark. However, you can start the application process from your home country by filling out and submitting the OD1 application form online or by filling out a paper version and taking it with you when you visit SIRI.

We recommend that you use the online version.

If you encounter any problems filling out the online version, you can use the paper version instead. Read more about the conditions for EU residence as a student on SIRI’s website NewtoDenmark.

How to apply

Online OD1 application form

  • We will send all the necessary documents to your UCPH e-mail address.
  • Use the link for the online OD1 application form here.
  • Fill out the application following the guidelines sent to your UCPH e-mail or online on SIRI’s website.
  • Prepare the required documents as listed in the guidelines.
    Note: If you are not able to print and upload the required document, you can save them on your computer and upload them to your application without signing them first. (It is only allowed to upload documents unsigned when visiting SIRI on the special opening days.)
  • Follow the instruction sent to your UCPH e-mail for booking an appointment with SIRI for the special opening days.
  • If you are not able to go to SIRI on the special opening days, you can also book an appointment through the ordinary booking system which will be presented to you after you have submitted the online application form.

Paper OD1 application form

  • We will send all the necessary documents to your UCPH e-mail address
  • Print out and complete the OD1 application form
  • Prepare the required documents as listed in the checklist
  • Book an appointment to submit your application (see e-mail for instructions)
  • Submit your application in person to the Danish Agency for International Recruitment and Integration (SIRI)
  • Note: You do not need to attach a declaration on study activity if you have received an admission letter from us.

Change your appointment

If you are unable to attend your appointment, please cancel or change your appointment – then someone else will be able to book the appointment.

When you visit SIRI

Always bring

  • your passport/ID card
  • Your OD1 application or receipt for the online OD1 application and reference number
  • Your booking number

Where to go

SIRI (The Danish Agency for International Recruitment and Integration), Carl Jacobsens Vej 39, 2500 Valby, (see on Google Maps)

When to go

You will be able to book an appointment up to six weeks before SIRI’s opening days.

  • Tuesday, 25 January 2022, opening hours 09:00 – 16:00
  • Friday, 28 January 2022, opening hours 14:15 – 18:00
  • Tuesday, 1 February 2022, opening hours 09:00 – 16:00

Please note: You must book an appointment to visit SIRI on the special opening days through the booking link sent to your UCPH e-mail address.

Work Permit

Students from EU member states do not need a work permit for regular student jobs.

COVID-19

Due to COVID-19, SIRI kindly ask you to show up for your appointment on time and please do not enter the Citizen Centre more than 5 minutes before your appointment. When you have had your turn, please leave the Citizen Centre again.

It is NOT possible to hand in or have your application handled without a booking. SIRI will need to see you in person at the Citizen Center for an ID check first. If you meet all conditions for the EU residence document, SIRI will be able to issue you an EU residence document the same day of your appointment.

 

 

 

 

 

Information about the ST1 application form - residence and work permit for exchange students.

Please note that you cannot apply for a residence permit until after the ST1 application form has been sent to your UCPH email

According to Danish law, non EU/EEA/Nordic citizens need to obtain a residence permit as a student in order to stay in Denmark. You apply for the residence permit using the ST1 application form. Below we will present a brief overview of the ST1 application process.

Due to the long processing time, we strongly advise you to start the ST1 application process as soon as you have received the ST1 application form.

The ST1 application form

You can start the ST1 application process when:

1)      You have been admitted as an exchange student and the University of Copenhagen has sent you the ST1 application form. The ST1 application form is in a pdf format and will be sent to your UCPH email address for security reasons.

2)      The University of Copenhagen is required to fill out part 2 of the ST1 application form before sending it to you. The ST1 application form itself includes information about how to apply and will be your main information source about the process. Be sure to read the ST1 application instructions carefully before starting the process.

The Danish Agency for International Recruitment and Integration (SIRI) processes the ST1 applications. Their guidelines and rules trump any information we may have on this website.

Steps in the ST1 application process

There are 3 major steps in the ST1 application process. Read all of the steps as they are not listed in chronological order. In fact, it is a good idea to simultaneously prepare some of the steps.

Step 1: Create a case order ID and pay the application fee
The Danish Agency for International Recruitment and Integration (SIRI) charges a fee to process your ST1 application.

1)      Create a case order ID

2)      Pay the application fee.

Be sure to print your receipt of the paid fee as well as saving the receipt electronically as you will need this documentation later. Read more about the case order ID fee here.

Step 2: Fill out the ST1 application form
Fill out part 1 of the ST1 application form.

Step 3: Submit the ST1 application form and have your biometric features recorded at a Danish diplomatic mission

You will need to submit your ST1 application at the nearest Danish diplomatic mission in person. The reason you need to appear in person is so that you can have your biometric features recorded (digital facial image and fingerprints). Your biometric features are a requirement for the resident permit. You will most likely need to book an appointment. Here is a list of all the Danish embassies and consulates in the world.

You can read more about the recording of biometric features on the website called New to Denmark.

For more information about your options read more here.

Documents needed for the ST1 application

When you submit your completed ST1 application form, you also need to submit the following documents:

  • Paper copy of the receipt for paid application fee (the case order ID)
  • Paper copy of your passport - all pages including the front and back page. It is very important that the copy is of your whole passport including the blank pages
  • Proof of sufficient funds to support yourself. In order to be granted a resident permit, you need to prove that you can support yourself for the duration of your stay. The monthly amount for 2021 is DKK  6,321. Thus if you are staying for 6 months you must have at your disposal DKK 37,458. The documentation of financial funds must be in one of the following forms: a study grant, student loans or a cash deposit in a bank account accessible to you.
  • Paper copy of your admission letter. Be sure to also bring along the original admission letter.

Be sure to check with the Danish diplomatic mission where you are submitting your ST1 application and in what format they want the documents. An example of this could be that two-sided copies are not allowed.

Other documents
Be sure to check with the Danish diplomatic mission where you are submitting your ST1 application if you are required to bring any other documents and in what format. You will as a minimum be required to bring your passport.

Important to know about the ST1 application process

Case order ID fee - Pay the full fee
Please make sure that any possible bank fees in connection with the transfer are added to the amount and not deducted from it.

Pay the case order fee the same year as your are submitting the ST1 application
The fee will be raised once a year, usually in January. Therefore, we recommend you to pay the fee the same calendar year as you are submitting the ST1 application. Otherwise, you risk having the application rejected by SIRI.

Processing time for ST1 application is 2 months
SIRI’s processing time is up to two months, thus it is important to start ST1 application process as soon as possible so you can obtain your residence and work permit before your studies start. Please note that SIRI’s two month service goal for processing your ST1 application only starts once you have submitted a complete application including all needed documentation.

The University of Copenhagen has no influence on the ST1 application process.

 

 

 

 

 

 

 

All citizens staying more than 6 months are required to register with the local Citizens Service and obtain a CPR number. All citizens staying less than 3 months cannot apply for a CPR number.

What is a CPR number and why do you need it?

  • The CPR number is a personal 10-digit identity number
  • Your CPR number will be issued on a yellow health card, which entitles you to healthcare in Denmark
  • With your CPR number, a general practitioner will be assigned to you
  • You need your CPR number when dealing with authorities in Denmark

Nordic or EU/EEA/Swiss citizens

If you are a Nordic or an EU/EEA/Swiss citizen staying between 3-6 months you are not required to obtain a CPR number, but we recommend it.

Please note: When you apply for a CPR number in Denmark, this can have consequences for your residence in your home country (e.g. citizens registered in Nordic countries can only be registered at one address in a Nordic country at a time). Therefore, please check the rules in your home country first.

Non-EU/EEA/Swiss citizens

If you are a non-EU/EEA/Swiss citizen staying more than 3 months, you are required to obtain a CPR number.

How to obtain your CPR number

You must have your residence permit or EU residence document and a permanent address in Denmark before you can apply for a CPR number. When you register for the CPR number, you will be provided with a personal identity number, called a CPR number, as well as a health insurance card.

The International House Copenhagen has made it easy for you to get your CPR number:

  1. Apply at Registration | International House Copenhagen (kk.dk)
  2. Wait for your invitation to visit International House Copenhagen
  3. The health insurance card will be sent to your address in Denmark.

Where

International House Copenhagen
Gyldenløvesgade 11
1600 Copenhagen V
(see on Google Maps)

We ask students living in Frederiksberg and Lyngby-Taarbæk to register at:

Frederiksberg Citizen Service
Smallegade 1
2000 Frederiksberg
(see on Google Maps)

Lyngby-Taarbæk Citizen Service
Toftebæksvej 12
2800 Kgs. Lyngby
(see on Google Maps)

More information is available from Copenhagen International House.

We look forward to welcoming you to Copenhagen!

Going home

Read about how to notify the Danish Citizen Service and other important information in the "Going home" section below.

 

 

 

 

 

 

 

 

 

 

Health and safety

 

 

 

 

 

 

 

 

University insurance requirements

The University of Copenhagen does not require students to take out insurance. However, we strongly encourage you to take out insurance.

Students are not covered by any insurance policies taken out by the University of Copenhagen.

General insurance recommendations

We recommend that students take out accident and liabilty insurance. With regard to general insurance (personal possessions, home contents, accident and liability), you may want to contact Danish insurance companies if you are not able to take out an insurance prior to your departure. Danish companies are good at providing information in English if you give them a call.

Health insurance in Denmark

The Danish Health Security Act covers international students at the University of Copenhagen staying for more than three months. However, you are not covered until you have registered for your CPR number with the Citizen Service office in Copenhagen. It may take up to two weeks from the day you register until you receive your personal health insurance card. In case you need medical treatment during this period, you are welcome to consult the doctor you were assigned upon your registration.

Be aware that the Danish Health Insurance does not cover the costs of medical evacuation back to your home country, emergency repatriation and personal liability. For this reason we encourage students to purchase insurance prior to their departure for Denmark; including health insurance to cover you until you are covered by the Danish Health Insurance.

If you have chronic medical problems requiring prescriptive medicine, it is a good idea to bring copies of your medical history issued by your local doctor. Please note that medicine is not free in Denmark.

Please refer to the information below for specific rules applying to the Danish Health Insurance depending on your citizenship. 

Non-EU/EEA and Non-Nordic students

Students from non-EU/EEA and non-Nordic countries staying for more than three months should apply for a Health Insurance Card upon arrival. The certificate is valid immediately after you have registered with the local Citizen Service. It is therefore strongly recommended that you register as soon as possible upon your arrival in Denmark. 

EU/EEA and Swiss students

EU/EEA and Swiss students should bring with them their European Health Insurance Card (the blue card), which they can apply for in their own country. This card is free and gives you access to state-provided healthcare. It also entitles you to free medical care in Denmark until the Danish health insurance covers you. For information about healthcare for EU/EEA/Swiss students, click here.

Nordic students

Nordic students are covered for up to six months by the Danish Health Security Act. If you are staying for more than six months, you must bring the "internordiske flyttepapirer" and use these when applying for a Health Insurance Card. For more information about moving within the Nordic countries, please refer to the Nordic Co-operation website

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Housing and money

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Your UCPH record

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Going home

 

 

 

 

 

 

If you have a Danish CPR number or have registered your address in Denmark, you must inform the relevant Danish citizen service office of your departure. It is important that you inform them before you leave, otherwise you risk receiving a fine of DKK 1,000!

When do I have to report leaving/deregister?

  • You can report your date of departure as early as 4 weeks (28 days) before you leave Denmark. Note that you should report your leaving Denmark before you leave.

Who should I contact?

You need to contact the citizen service office in the municipality (kommune) that you have stayed in and inform them that you are moving. You can find their contact information here:

Remember that you must also destroy your yellow health insurance card when leaving Denmark (i.e. cut it up).

 

 

 

 

 

 

 

 

Receiving your certified digital transcript of records

Due to the EU General Data Protection Regulation (GDPR), you can receive your transcript of records in two ways:

  • Your transcript is sent to your UCPH e-mail address (quick method)
  • Your transcript is sent to a non-UCPH e-mail address (slow method)

Transcript sent to your UCPH e-mail address

Approximately 6 weeks after the end of the semester, we will send your official transcript to your UCPH e-mail address (KUmail).

Note: You can access your UCPH e-mail account up to 14 months after your enrolment ends. Make sure to change your password every 6 months or when asked.

Transcript sent to a non-UCPH e-mail address

You can have your official digitally signed transcript sent to a non-UCPH external e-mail address by following the steps below:

  • Send a request to login to the secure e-mail service Bluewhale to int-transcript@adm.ku.dk
  • You will receive an invitation to create a password to access Bluewhale. Please note that you will be able to use the same password for future requests.
  • When you have created a password, we will send a second e-mail from Bluewhale with the transcripts for downloading.

Before requesting your transcript, please check the self-service on KUnet to make sure that all of your exam results have been uploaded. When requesting your transcript, please indicate clearly:

  • Your full name (or names of all the students if you are a partner university)
  • Your UCPH student number (if possible)
  • Name of your home university

Please note that only passed courses will be listed on your transcript. No failed courses will be listed. Only courses you have taken at the University of Copenhagen will appear on your transcript. All transcripts are in English. We do not issue transcripts in Danish or provide class rankings.

Need your results sooner?

If you need to document your grades before you receive your official transcript, you can also print your grade results directly from KUnet:

Self-service > "My Data" > "Enrolment, courses & exams" > "Transcripts"

If you experience any problems printing your exam results, please contact KU-IT Helpdesk.