Find information about practical matters eg. regarding residence permit, insurance, housing and other important information about being a student at University of Copenhagen.
Residence documents and CPR registration
The rules for Danish residence permits – including work permits – depend on your citizenship. Find the category you belong to and read the information carefully.
Information about how to apply for your residence permit will be sent to your UCPH e-mail after you have been accepted to the University of Copenhagen.
As a citizen in a Nordic country, including the Faroe Islands, Greenland and Åland, you can freely enter and stay in Denmark indefinitely without having to get a residence permit for work or study.
Civil registration number (CPR)
As a citizen of a Nordic country, you have the right to be registered in the central national register (CPR) if you are staying in Denmark for more than 3 months. However, if you stay in Denmark for more than 6 months, the Danish law requires that you apply for a civil registration number (CPR).
If your stay in Denmark is between 3 to 6 months, you are not required to apply for a CPR number, but a CPR number will grant you access to different services, see “CPR registration” below for more information.
You can apply for a CPR number up to 1 month before the start of your rental agreement.
Please click on the “CPR registration” section below for more information on how to apply for a CPR number. For more information about moving within the Nordic countries, you can find more information here: Flytte | Nordisk Samarbejde (norden.org)
Students from the Scandinavian countries do not need a work permit for regular student jobs.
As a citizen from the EU, EEA or Switzerland staying longer than 3 months, you must apply for an EU residence document upon arrival to Denmark. However, you can start the application process from your home country by filling out and submitting the OD1 application form online or by filling out a paper version and taking it with you when you visit SIRI.
We recommend that you use the online version.
If you encounter any problems filling out the online version, you can use the paper version instead. Read more about the conditions for EU residence as a student on SIRI’s website NewtoDenmark.
How to apply
Online OD1 application form
- We will send all the necessary documents to your UCPH e-mail address.
- Use the link for the online OD1 application form here.
- Fill out the application following the guidelines sent to your UCPH e-mail or online on SIRI’s website.
- Prepare the required documents as listed in the guidelines.
Note: If you are not able to print and upload the required document, you can save them on your computer and upload them to your application without signing them first. (It is only allowed to upload documents unsigned when visiting SIRI on the special opening days.)
- Follow the instruction sent to your UCPH e-mail for booking an appointment with SIRI for the special opening days.
- If you are not able to go to SIRI on the special opening days, you can also book an appointment through the ordinary booking system which will be presented to you after you have submitted the online application form.
Paper OD1 application form
- We will send all the necessary documents to your UCPH e-mail address
- Print out and complete the OD1 application form
- Prepare the required documents as listed in the checklist
- Book an appointment to submit your application (see e-mail for instructions)
- Submit your application in person to the Danish Agency for International Recruitment and Integration (SIRI)
- Note: You do not need to attach a declaration on study activity if you have received an admission letter from us.
Change your appointment
If you are unable to attend your appointment, please cancel or change your appointment – then someone else will be able to book the appointment.
When you visit SIRI
- your passport/ID card
- Your OD1 application or receipt for the online OD1 application and reference number
- Your booking number
Where to go
SIRI (The Danish Agency for International Recruitment and Integration), Carl Jacobsens Vej 39, 2500 Valby, (see on Google Maps)
When to go
You will be able to book an appointment up to six weeks before SIRI’s opening days.
- Tuesday, 25 January 2022, opening hours 09:00 – 16:00
- Friday, 28 January 2022, opening hours 14:15 – 18:00
- Tuesday, 1 February 2022, opening hours 09:00 – 16:00
Please note: You must book an appointment to visit SIRI on the special opening days through the booking link sent to your UCPH e-mail address.
Students from EU member states do not need a work permit for regular student jobs.
Due to COVID-19, SIRI kindly ask you to show up for your appointment on time and please do not enter the Citizen Centre more than 5 minutes before your appointment. When you have had your turn, please leave the Citizen Centre again.
It is NOT possible to hand in or have your application handled without a booking. SIRI will need to see you in person at the Citizen Center for an ID check first. If you meet all conditions for the EU residence document, SIRI will be able to issue you an EU residence document the same day of your appointment.
Information about the ST1 application form - residence and work permit for exchange students.
Please note that you cannot apply for a residence permit until after the ST1 application form has been sent to your UCPH email
According to Danish law, non EU/EEA/Nordic citizens need to obtain a residence permit as a student in order to stay in Denmark. You apply for the residence permit using the ST1 application form. Below we will present a brief overview of the ST1 application process.
Due to the long processing time, we strongly advise you to start the ST1 application process as soon as you have received the ST1 application form.
The ST1 application form
You can start the ST1 application process when:
1) You have been admitted as an exchange student and the University of Copenhagen has sent you the ST1 application form. The ST1 application form is in a pdf format and will be sent to your UCPH email address for security reasons.
2) The University of Copenhagen is required to fill out part 2 of the ST1 application form before sending it to you. The ST1 application form itself includes information about how to apply and will be your main information source about the process. Be sure to read the ST1 application instructions carefully before starting the process.
The Danish Agency for International Recruitment and Integration (SIRI) processes the ST1 applications. Their guidelines and rules trump any information we may have on this website.
Steps in the ST1 application process
There are 3 major steps in the ST1 application process. Read all of the steps as they are not listed in chronological order. In fact, it is a good idea to simultaneously prepare some of the steps.
Step 1: Create a case order ID and pay the application fee
The Danish Agency for International Recruitment and Integration (SIRI) charges a fee to process your ST1 application.
1) Create a case order ID
2) Pay the application fee.
Be sure to print your receipt of the paid fee as well as saving the receipt electronically as you will need this documentation later. Read more about the case order ID fee here.
Step 2: Fill out the ST1 application form
Fill out part 1 of the ST1 application form.
Step 3: Submit the ST1 application form and have your biometric features recorded at a Danish diplomatic mission
You will need to submit your ST1 application at the nearest Danish diplomatic mission in person. The reason you need to appear in person is so that you can have your biometric features recorded (digital facial image and fingerprints). Your biometric features are a requirement for the resident permit. You will most likely need to book an appointment. Here is a list of all the Danish embassies and consulates in the world.
You can read more about the recording of biometric features on the website called New to Denmark.
Documents needed for the ST1 application
When you submit your completed ST1 application form, you also need to submit the following documents:
- Paper copy of the receipt for paid application fee (the case order ID)
- Paper copy of your passport - all pages including the front and back page. It is very important that the copy is of your whole passport including the blank pages
- Proof of sufficient funds to support yourself. In order to be granted a resident permit, you need to prove that you can support yourself for the duration of your stay. The monthly amount for 2021 is DKK 6,321. Thus if you are staying for 6 months you must have at your disposal DKK 37,458. The documentation of financial funds must be in one of the following forms: a study grant, student loans or a cash deposit in a bank account accessible to you.
- Paper copy of your admission letter. Be sure to also bring along the original admission letter.
Be sure to check with the Danish diplomatic mission where you are submitting your ST1 application and in what format they want the documents. An example of this could be that two-sided copies are not allowed.
Be sure to check with the Danish diplomatic mission where you are submitting your ST1 application if you are required to bring any other documents and in what format. You will as a minimum be required to bring your passport.
Important to know about the ST1 application process
Case order ID fee - Pay the full fee
Please make sure that any possible bank fees in connection with the transfer are added to the amount and not deducted from it.
Pay the case order fee the same year as your are submitting the ST1 application
The fee will be raised once a year, usually in January. Therefore, we recommend you to pay the fee the same calendar year as you are submitting the ST1 application. Otherwise, you risk having the application rejected by SIRI.
Processing time for ST1 application is 2 months
SIRI’s processing time is up to two months, thus it is important to start ST1 application process as soon as possible so you can obtain your residence and work permit before your studies start. Please note that SIRI’s two month service goal for processing your ST1 application only starts once you have submitted a complete application including all needed documentation.
The University of Copenhagen has no influence on the ST1 application process.
All citizens staying more than 6 months are required to register with the local Citizens Service and obtain a CPR number. All citizens staying less than 3 months cannot apply for a CPR number.
What is a CPR number and why do you need it?
- The CPR number is a personal 10-digit identity number
- Your CPR number will be issued on a yellow health card, which entitles you to healthcare in Denmark
- With your CPR number, a general practitioner will be assigned to you
- You need your CPR number when dealing with authorities in Denmark
Nordic or EU/EEA/Swiss citizens
If you are a Nordic or an EU/EEA/Swiss citizen staying between 3-6 months you are not required to obtain a CPR number, but we recommend it.
Please note: When you apply for a CPR number in Denmark, this can have consequences for your residence in your home country (e.g. citizens registered in Nordic countries can only be registered at one address in a Nordic country at a time). Therefore, please check the rules in your home country first.
If you are a non-EU/EEA/Swiss citizen staying more than 3 months, you are required to obtain a CPR number.
How to obtain your CPR number
You must have your residence permit or EU residence document and a permanent address in Denmark before you can apply for a CPR number. When you register for the CPR number, you will be provided with a personal identity number, called a CPR number, as well as a health insurance card.
The International House Copenhagen has made it easy for you to get your CPR number:
- Apply at Registration | International House Copenhagen (kk.dk)
- Wait for your invitation to visit International House Copenhagen
- The health insurance card will be sent to your address in Denmark.
International House Copenhagen
1600 Copenhagen V
(see on Google Maps)
We ask students living in Frederiksberg and Lyngby-Taarbæk to register at:
More information is available from Copenhagen International House.
We look forward to welcoming you to Copenhagen!
Read about how to notify the Danish Citizen Service and other important information in the "Going home" section below.
Health and safety
University insurance requirements
The University of Copenhagen does not require students to take out insurance. However, we strongly encourage you to take out insurance.
Students are not covered by any insurance policies taken out by the University of Copenhagen.
General insurance recommendations
We recommend that students take out accident and liabilty insurance. With regard to general insurance (personal possessions, home contents, accident and liability), you may want to contact Danish insurance companies if you are not able to take out an insurance prior to your departure. Danish companies are good at providing information in English if you give them a call.
Health insurance in Denmark
The Danish Health Security Act covers international students at the University of Copenhagen staying for more than three months. However, you are not covered until you have registered for your CPR number with the Citizen Service office in Copenhagen. It may take up to two weeks from the day you register until you receive your personal health insurance card. In case you need medical treatment during this period, you are welcome to consult the doctor you were assigned upon your registration.
Be aware that the Danish Health Insurance does not cover the costs of medical evacuation back to your home country, emergency repatriation and personal liability. For this reason we encourage students to purchase insurance prior to their departure for Denmark; including health insurance to cover you until you are covered by the Danish Health Insurance.
If you have chronic medical problems requiring prescriptive medicine, it is a good idea to bring copies of your medical history issued by your local doctor. Please note that medicine is not free in Denmark.
Please refer to the information below for specific rules applying to the Danish Health Insurance depending on your citizenship.
Non-EU/EEA and Non-Nordic students
Students from non-EU/EEA and non-Nordic countries staying for more than three months should apply for a Health Insurance Card upon arrival. The certificate is valid immediately after you have registered with the local Citizen Service. It is therefore strongly recommended that you register as soon as possible upon your arrival in Denmark.
EU/EEA and Swiss students
EU/EEA and Swiss students should bring with them their European Health Insurance Card (the blue card), which they can apply for in their own country. This card is free and gives you access to state-provided healthcare. It also entitles you to free medical care in Denmark until the Danish health insurance covers you. For information about healthcare for EU/EEA/Swiss students, click here.
Nordic students are covered for up to six months by the Danish Health Security Act. If you are staying for more than six months, you must bring the "internordiske flyttepapirer" and use these when applying for a Health Insurance Card. For more information about moving within the Nordic countries, please refer to the Nordic Co-operation website.
Even though Copenhagen is a safe city, crime does occur. We therefore urge you to pay attention and act with care as you would do in any other big city.
Assaults often occur when people are intoxicated or agitated. It is important to keep one's head clear, and not lose one's temper. If possible, pull away from the situation. The following precautions may help to get you out of an uncomfortable or potentially violent situation:
- Do not lose your temper - instead, use a kind, but assertive voice
- Apologise if you have been a part of the episode and avoid further discussion
- Do not answer back
- If there are others present, let them in on what is happening
- Leave the place
Violent incidences and theft
Violent incidences are rare. However, if you have been exposed to physical violence or had your property stolen, you should contact the police immediately. The more details you are able to provide, the more the police have to work with in the effort to solve the crime.
Remember that it is possible to bring another person to the station to report the crime. This person will be allowed to sit in on all questioning and can therefore be of great support. Please note that if you bring another person to report the crime this person will be bound to professional confidentiality.
You may also want to contact International Education & Grants or your faculty. The case will be a police matter, but we will assist you in every way we possibly can.
It is very unlikely that you should be exposed to a sexual assault. However, in the event that this occurs, it is possible to receive both medical and psychological counselling at the local rape centre or hospital. It is very important to go to the nearest rape centre (or hospital) to be examined, if you have been subject to a sex crime. Do not clean yourself up/wash before going. Remember that it is not a shame, and not something you need to hide. It is not your fault, and it does help to talk about it.
Rigshospitalet has a Centre for Victims of Sexual Assault. The centre is open 24 hours a day. You do not need an appointment, but it may be a good idea to contact the centre before going there, so they know you are coming, and are able to give you advice on what to do and what to bring. Remember that the centre will help you irrespective of whether you want to report the assault to the police or not.
Centre for Victims of Sexual Assault
Entrance 5, 3rd floor, section 5032
Blegdamsvej 9 – also entrance from Juliane Maries Vej
DK-2100 Copenhagen East
In case of an emergency such as fire, a traffic accident or acute health problems, call 112. Remember to provide as many details as possible:
- Where are you?
- What has happened?
- How many are injured and what is their condition?
- What telephone number are you calling from?
For further information about what to do and who to contact in case of emergency, or if you are looking for information about emergency care, see here.
If you need to get in touch with the police in a non-life-threatening situation, call 114.
If you don't feel well and it is not an emergency, call Denmark’s emergency medical advice line, 1813. The line is open 24/7 and monitored by trained nurses. If you are using a phone service based outside Denmark, remember to use Denmark’s country code +45 before dialling 1813.
With the Danish Health Insurance you can see a doctor without charge. When you receive your Health Insurance Card, a general practitioner (GP) will be assigned to you. His/her contact details are printed on your Health Insurance Card if you need to make an appointment. Remember to bring your yellow Danish Health Insurance Card when you go to see the doctor.
If you do not have a CPR number and a yellow health card card yet, you can still visit af doctor. Go to www.sundhed.dk and search for a doctor in you city. The website is in Danish, so please follow these steps:
1. Choose "behandlere"
2. Choose "praktiserende læge"
3. Choose "København" in the field "region"
4. Press "Åben for patienttilgang" in the box on the right hand side.
You will now be able to call one of the doctors on the list and ask when they can see you. Remember to let them know that you are an international student at University of Copenhagen and that you are waiting to receive your yellow health card.
You can always call the medical advice line at 1813 and go to the emergency room.
If you need to see a specialist, please make an appointment with your GP to get a referral to see the specialist.
If you are uncertain what you should do in the event of sudden illness or injury, you can call a medical helpline on 1813. If you are using a phone service based outside Denmark, remember to use Denmark’s country code +45 before dialling 1813.
Patients and patient journals are treated confidentially in Denmark. Hence the only people who have access to the information are you and your doctor/medical advisers. However, in case of serious illness or accident during your study abroad period in Denmark, we encourage you to contact International Education & Grants or your faculty. You are always welcome to talk to one of the international advisors if you have personal or health related issues that you are concerned about.
If you need to see a dentist, you are free to choose any dentist and call to make an appointment. Be aware that dental treatment is not free of charge in Denmark. You will find a list of dentists in the yellow pages under "tandlæger".
In case of an emergency outside of office hours (8-16), you can visit the emergency dental service.
Emergency Dental Service (Tandlægevagten) Oslo Plads 14, DK-2100 Copenhagen Ø (by Østerport station). Tel: (+45) 35 38 02 51. Opening hours: Weekdays 20-21:30, weekends and public holidays 10-12
You are able to buy a few types of medicine in supermarkets. However, if you need medicine, even just painkillers, we recommend that you always buy them in a pharmacy, where specialists are able to give you professional advice.
If you need medication outside regular opening hours, there are a few pharmacies that are open 24 hours.
Copenhagen Steno Pharmacy
DK-1620 Copenhagen V
Tel: (+45) 33 14 82 66
Copenhagen Sønderbro Pharmacy
DK-2300 Copenhagen S
Tel: (+45) 32 58 01 40
Hospitals and emergency admissions
The greater Copenhagen area has a number of hospitals, some of which have emergency medical services. For further details, please refer to the information below provided by the Capital Region of Denmark:
Centre for Victims of Sexual Assault
Entrance 5, 3rd floor, section 5032
Blegdamsvej 9 – also entrance from Juliane Maries Vej
DK-2100 Copenhagen East
Tel: (+45) 35 45 50 32
Patients and patient journals are treated confidentially in Denmark. Hence the only persons who have access to the information are you and your doctor/medical advisers. However, in case of serious illness or accident during your study abroad period in Denmark, we encourage you to contact International Education & Grants or your faculty. You are always welcome to talk to an international advisor if you have personal or health related issues that you are concerned about.
Police Station Amager (covers Amager)
Tel: (+45) 33 14 14 48
Police Station Bellahøj (covers Nørrebro, Østerbro and Frederiksberg)
Borups Allé 266
DK-2400 Copenhagen NV
Tel: (+45) 33 14 14 48
Police Station City (covers City, Vesterbro and Valby)
DK-1700 Copenhagen V
Tel: (+45) 33 14 14 48
The Student Counselling Service provides advice for students who need help in relation to social, psychological and psychiatric issues. Staff includes psychologists, medical consultants and social workers. The main office is placed in the centre of Copenhagen.
For further information and contact deails, please refer to the Student Counselling Service website.
If you are in doubt about where to receive counselling or advice regarding your studies, you can always contact the faculty or department-based student advisors. Check with your faculty or department to get further information about their services.
The Ministry for Foreign Affairs' Copenhagen Diplomatic List has contact details for your embassy in Denmark or the embassy accredited to your country.
Below you will find information to help you manage situations where living in a new country can be difficult due to cultural differences.
Experiencing a New Culture
One of the attractions of studying abroad is living in a new country and experiencing a new culture, not as a tourist but as someone having an everyday life in a new place. Establishing new routines in a different culture is exciting and challenging at the same time, and it takes you through a learning process. At the end of their stay abroad, many students will return to their home universities or move on to a professional career with greater self-confidence and the ability to manage in an intercultural environment.
Most students will experience some challenges when moving abroad: The food is different, familiar greetings such as 'hello' may give other responses than you are used to, people talk in an unfamiliar language, and have other norms and traditions than you are used to. At the same time, university rules and student life may be different. Sometimes the small differences are the most frustrating, as you think you know how to behave and do things, but you get a strange response.
In some cases, students experience what is called culture shock.
Culture Shock is the name given to a feeling of disorientation or confusion that may occur when a person leaves a familiar place and moves to an unfamiliar place. The reaction may be both physical and psychological.
Research has shown that culture shock often develops in different stages:
- Arrival: Everything is new and exciting
- Culture Shock: You start to experience difficulties with everyday things, as they are different from home, such as the language barrier, getting the right food etc.
- Adapting: You slowly start to understand the new culture and feel more in balance. You feel an urge to belong.
- Re-entry Shock: This stage takes place when you return to your home country and suddenly find out that you have brought back something with you, namely something that suddenly makes you see your own culture with more critical eyes. This can be difficult to come to terms with.
To minimise the effect of culture shock, it is important to acknowledge the existence of it, and to know and pay attention to the symptoms, as well as to keep in mind that it is occurring as part of a learning process. Some of the typical symptoms of culture shock are:
- Sleeplessness, excessive need of sleep
- Mood changes, depression, powerlessness
- Anger, animosity against other people
- Loss of self confidence, insecurity and feeling overlooked
- Identification and idealisation of home culture
- Development of stereo-types in the new culture
- Strong longing for family and friends back home
Dealing with Culture Shock
If you experience some of the above mentioned symptoms and have a sudden feeling of loneliness or sadness, here are some ideas that may be helpful in dealing with culture shock:
- Accept that you cannot know everything about the new country and the language
- Keep an open mind - remember that people in Denmark act according to their own set of values. Try to avoid evaluating their behaviour using the standards you would use in your own country
- Try to do things that you did at home, listen to your favourite music and/or eat familiar food
- Stay in touch with family and friends at home
- Talk to a friend about your experiences
- Stay active – physical activity often helps!
- Learn from experience – moving to a new culture can be the most fascinating and educational experience of your life. There is no better way to become aware of your own values and attitudes or to broaden your point of view.
Where to seek Help
However, this may not be enough, and you are always welcome to come and talk to the staff at International Education & Grants. Talking things through with one of the advisors can help in achieving a perspective on culture shock, and the learning possibilities it implies.
Another possibility is to contact the student counselling, Studenterrådgivningen. Please be aware that the waiting time for a consultation with Studenterrådgivningen is up to 2-3 weeks but you can always get a consultation in a critical situation.
You can also contact your personal doctor and set up an appointment. Please refer to your yellow health card for contact details.
UCPH has an emergency response unit. The unit carries out emergency plans and instructions in case of extraordinary incidents such as fire, gun violence and terrorism. The rector of UCPH has the ultimate responsibility for emergency management and each department at UCPH has their own crisis and emergency management plan.
UCPH has not experienced a fire in several years and has never been subject to gun violence or terrorism.
Housing and money
Copenhagen has positioned itself comfortably among the most liveable cities in the world. According to the Global Liveability Index, education and infrastructure are parameters where Denmark’s capital stands out as excellent. Students know this and flock to the city. Consequently, the housing situation – especially in July, August and September – tends to be a bit challenging. A range of options exist, though. Flexibility, savings and starting your room hunt early will get you far.
- Housing Foundation Copenhagen (private/independent)
Being a student in Denmark means leading an adult life. In general, you need to cook and clean for yourself as well as do your own laundry and other basic household chores. However, dinners have a central place in Danish culture, and you can often find private food clubs to join, especially at student halls of residence.
The Housing Foundation is an independent organisation that assists international students coming to the University of Copenhagen in finding accommodation.
For more information about housing options, how to apply for housing, and practical information regarding your arrival, your stay, and also your departure, please visit Housing Foundation Copenhagen's website.
All questions about the Housing Foundation should be directed at firstname.lastname@example.org.
While it is possible to find accommodation in the city centre, it is typically difficult (as well as expensive). However, the suburban area offers slightly cheaper accommodation and it is still very easy and fast to get to the university or the city centre by bike or public transport.
Because housing is in great demand, prices have gone up in Copenhagen. Most rooms in Copenhagen cost 4,000-8,000 DKK a month. When enquiring about a room, remember to check if all costs (e.g. electricity, heating, and water) are included in the monthly rent.
You should always make sure to get a signed housing contract, which includes the rental period and the conditions of notice to terminate the lease.
It is important that you take out home contents insurance.
The following are rough estimates of what it costs for a single person to live in Copenhagen:
Housing, including utilities: typically 4,000–10,000 DKK/month
Food and daily expenses: 2,000–3,000 DKK/month
Books and other study materials: 1,500–2,000 DKK/semester
Local public transportation: 380–1,000 DKK/month if you travel every day*
Leisure activities: 2,000 DKK/month
*To save money, we recommend that you consider buying a used bicycle, which you can get for around 800-1,500 DKK.
Tipping is only customary in Denmark when service has been particularly good. Taxi fares and restaurant bills include service charges and therefore you are not expected to add extra to that.
To open an account, you must remember to bring your CPR number, which is printed on your health insurance card along with your passport, your letter of admission, and your housing contract. Note that you may be required to pay a fee.
If you are wondering about which bank to choose, it’s a good idea to ask your fellow students for recommendations. They will know where the good deals are for students and which banks have great service and good online banking options.
Your UCPH record
Your first opportunity to check your student record will be upon receipt of your letter of admission and information on how to login to KUnet - Student Self Service. When you login to Student Self Service, you will be able to check your personal information. If you spot an error with your personal details, please contact email@example.com to ask for your record to be corrected.
When you are admitted to UCPH, you will be able to:
- Attend your course (programme of study)
- Check you have been correctly entered for any examinations and assessments
- Gain access to your results
- Obtain your student ID card
You will be able to access Student Self Service for 11 months following the completion of your course/student ID card expiry.
The name that is recorded in the University's student records will be used throughout your time as a student at the University of Copenhagen. It will be used on all documentation including visa information, your University card and your transcript of records. The name must be your official name as provided on your University application and must match formal documentation such as your passport. If your name changes while you are a student you should inform the University so that your records can be updated to reflect your new name.
The gender that is recorded in the University's student records will be used to create your personal identification number. The gender provided will thus be reflected on most documentation including your transcript of records. The gender must be provided on your University application and must match formal documentation such as your passport. The University of Copenhagen respects all transgender students, staff and alumni and will take steps to meet individual requests for changes to name and gender identity wherever possible.
All data contained within your student record is held in accordance with data protection laws. The University need to process your personal data in order to perform educational and administrative purposes and responsibilities to you and others. This processing will take place before, during and after your studies at the University of Copenhagen. Information is available to help you to understand the purposes for which the University will process your personal data.
If you have a Danish CPR number or have registered your address in Denmark, you must inform the relevant Danish citizen service office of your departure. It is important that you inform them before you leave, otherwise you risk receiving a fine of DKK 1,000!
When do I have to report leaving/deregister?
- You can report your date of departure as early as 4 weeks (28 days) before you leave Denmark. Note that you should report your leaving Denmark before you leave.
Who should I contact?
You need to contact the citizen service office in the municipality (kommune) that you have stayed in and inform them that you are moving. You can find their contact information here:
- Copenhagen municipality: contact information here
- Frederiksberg municipality: contact information here
- Kongens Lyngby: contact information here
- If you lived outside of Copenhagen, you can find the contact information to all of the municipalities here.
Remember that you must also destroy your yellow health insurance card when leaving Denmark (i.e. cut it up).
Check with your home university and the international coordinators at your department or faculty what to do prior to departure. Please note that European Erasmus students must have their learning agreements and similar documents signed at departmental or faculty level.
If you have a contract with the Housing Foundation please visit their web site housingfoundation.ku.dk/ for information on the departure procedure.
Receiving your certified digital transcript of records
Due to the EU General Data Protection Regulation (GDPR), you can receive your transcript of records in two ways:
- Your transcript is sent to your UCPH e-mail address (quick method)
- Your transcript is sent to a non-UCPH e-mail address (slow method)
Transcript sent to your UCPH e-mail address
Approximately 6 weeks after the end of the semester, we will send your official transcript to your UCPH e-mail address (KUmail).
Note: You can access your UCPH e-mail account up to 14 months after your enrolment ends. Make sure to change your password every 6 months or when asked.
Transcript sent to a non-UCPH e-mail address
You can have your official digitally signed transcript sent to a non-UCPH external e-mail address by following the steps below:
- Send a request to login to the secure e-mail service Bluewhale to firstname.lastname@example.org
- You will receive an invitation to create a password to access Bluewhale. Please note that you will be able to use the same password for future requests.
- When you have created a password, we will send a second e-mail from Bluewhale with the transcripts for downloading.
Before requesting your transcript, please check the self-service on KUnet to make sure that all of your exam results have been uploaded. When requesting your transcript, please indicate clearly:
- Your full name (or names of all the students if you are a partner university)
- Your UCPH student number (if possible)
- Name of your home university
Please note that only passed courses will be listed on your transcript. No failed courses will be listed. Only courses you have taken at the University of Copenhagen will appear on your transcript. All transcripts are in English. We do not issue transcripts in Danish or provide class rankings.
Need your results sooner?
If you need to document your grades before you receive your official transcript, you can also print your grade results directly from KUnet:
Self-service > "My Data" > "Enrolment, courses & exams" > "Transcripts"
If you experience any problems printing your exam results, please contact KU-IT Helpdesk.