Student data processing at UCPH

All data contained within your student record is held in accordance with data protection rules.

The University needs to process your personal data in order to carry out educational and administrative tasks and responsibilities towards you and others.

This processing will take place before, during and after your studies at the University of Copenhagen. Information is available to help you to understand the purposes for which the University will process your personal data.

Your name in the UCPH student record

Your name as entered in the University's student records will be used throughout your time as a student at the University of Copenhagen. It will be used on all documentation including visa information, your student ID and your transcripts.
The name must be your official name as provided in your university application and must match formal documentation such as your passport.
If your name changes while you are a student, you must inform the University so that your records can be updated to reflect your new name.

Your gender in the UCPH student record

Your gender as entered in the University's student records will be used to create your personal identification number. The gender provided will thus be reflected on most documentation including your transcripts. The gender must be provided on your university application and must match formal documentation such as your passport.

The University of Copenhagen respects all transgender students, staff and alumni and will take steps to meet individual requests for changes to name and gender identity wherever possible.